this is a demonstration of the easy farms all-new version 8 farm management software program we will begin by selecting the chart of accounts which is the foundation of our program about nine years ago there’s an organization that standardized the financials for farm accounting so we took their sample chart of accounts built it into the program you can still add edit or delete and customize them to fit your needs but it makes it a lot quicker and easier getting up and running having all these standardized farm accounts in here to begin with as you notice our chart of accounts have both a name and a number well some programs out there have a name only and we experimented with that and took all of our numbers off thinking that might be work just as well not having the numbers and after testing it we discovered it it limited our capabilities and reduced the integrity of the program so we put the numbers back in so asset accounts are one thousand accounts having the numbers also defines what type of account it is assets are one thousand liabilities are two thousand accounts equity is three thousand accounts income accounts are four thousand accounts and expense accounts go from five thousand and nine thousand you can take any one of our accounts whether it’s an asset or income or expense account and edit it and each one of our accounts has a type the type determines how the program functions when using that account because if I’m buying chemicals it needs to function differently than if I’m buying a tractor or selling grain or buying livestock or whatever type of account you are doing so it makes it a lot easier to use because there’s a lot of things that take place internally in the program in the way of farm accounting you don’t have to struggle with this program to try to figure out how am I going to handle this transaction or that transaction you just simply select the count and the type will step you through it and do a lot of it automatically for you which makes it a whole lot easier to use and some of these accounts types that we have are listed here and there’s several different ones that we have like a light light livestock purchase account will that would just like that wanna notice it will step you through looking at some of these account types like resale life stock purchase edit and notice it has a type of life stock purchase so when you’re purchasing life stock this type will step you through that type of a transaction and make it a lot easier for you to accomplish another type of that we will look at is oh here’s machinery and equipment purchase as an example edit that and it has a type of capital purchase so there again it’s going to handle that type of transaction differently and the type will step you through that and also the capital purchase type will keep that off of your expense account because it’s going to be depreciated so it’s going to handle that properly another type of transaction to look at here is your family living accounts and all your family living accounts are non-farm so they have a type of family living so that’s going to keep all of those expense accounts totally separate from your farm expense report it’ll save that easy farm can have multiple Ledger’s you can go over here and create a new ledger if you have another business on the side like a trucking business or something where you want to keep a totally separate set of books from your farm then you can just create a new ledger for that other business also within each letter you can close a year and keep all your previous year histories for each ledger next we’ll go into transactions and easy farm can have up to eight different checking accounts in each ledger I just show two of them here a farm account and a personal account and in your check register you can shows your transaction numbers and you can sort those in numerical order you can sort by date order you can sort by vendor or dollar amount and it shows all your deposits all your running balance is in each checkbook we’ll just go back to date order and across the top here this box will let you access your checking account online here you can reconcile your checkbook to the bank so over here you can just click off the checks that have cleared the

bank and then reconcile it and over here you can print checks you can on this side you can click on and mark the checks that you want to print so if you want to print a couple of checks you can put a checkmark on them and then go over and print checks then you can delete and void or is a fine bunt button lets you search for a vendor down here you can do a check deposit or withdrawal so if you want to write a check you can just click on new and it puts a whole new check on the screen it takes your last check number which is eleven sixty five and adds one to it automatically increments the check number you can change the date you can open up the calendar and pick off a different date and then you come over to the vendor and it has what we call the easy fill you can type in like C and it goes to cass-clay o computer store and conical or you can open up a pick list and scroll up and down through that pick list and pick off a different account and then tab over to your dollar amount and here you can put in a dollar amount and memo if you want to use a memo you can have a memo and then we tab down to our account window and here’s where you can put in your expense accounts like PII pick up gas and here again you can open up a pick list and scroll up and down and pick off a different expense account and let’s say or we can change that to TR tractor machinery repairs and come down to the dollar amount and let’s say we had $500 repair and let’s say that was on the combine so we have cost centers down here and you can do equipment costing by putting a list of all your different pieces of equipment in this pick list and pick off the combine and over in the memo you can put a description of the repair save that and so from the dollar amount we can tab down and put in a memo if you want a memo on the cheque you know or you can tab down to the count window and here you can select the expense account that you want to post to that cheque so I can type in like P I pick up gas or you can open up a pick list of all your expense accounts and scroll up and down and pick off a different account let’s say we only wanted $100 of that to go into gas and we can go over to the quantity in here we can put in the quantity we can use that for gallons BTUs bushels kilowatt hours anything you want to track a quantity on so we’ll save that and it reduced that hundred dollars from the amount of the check so this is how you do a split transaction so we’ll add another one and I’ll put in TR tractor machinery repairs and let’s say we wanted $500 to go to repairs on the combine so in cost centers I can set up all my different pieces of equipment and track their repairs on each piece of equipment so it lets you do the quick equipment costing you can also use this cost center for enterprises so if I had a dairy enterprise and you want to track all your inflows and outflows of that enterprise that’ll let you do that and get a P&L on that enterprise at the end of the year so we’ll just save that and now I have $54 remaining so we’ll do one more split to this check and put in something that’s non farm like clothing and because that has a type of family living even though it’s entered with my farm expenses that’s going to be totally separated from my farm expenses and now my Mount remaining is at 0 that means a total of my checks equal them out of the check so that means I’m in balance the total buy splits equal them out of the check so I’m in balance and then you go to reports and get your total gas and gal and your total machine repairs or you can look up the combine and get individual repairs on each piece of equipment and mine on farm is clothing as non farm and is going to be kept totally separate from my farm expenses we’ll say that it’ll take that check and post to my check register up above another type of transaction on the farm let’s say I have to send out a 1099 at the end of the year and I’m writing a check to Bill Hanson and I’ve attached the dollar amount and the land rent to his name and I’ve also attached the land rent expense account to his name the only other thing I have to do is edit that and I can come down to my 1099 pick list and flag it for the REM type so now all I have to do at the end of the year is going to

reports and print out my 1099 so we will save that and save that transaction and it puts it in the register up above another type of transaction on the farm if I’m writing a check to say re see from my rural electric co-op electricity bill four hundred dollars so what I’ve done here is attached my farm electricity at seventy percent non farm at thirty and you can set that to eighty twenty sixty forty or whatever percent you want but let’s say this month I’m drying grain so I want a larger dollar amount or percentage to go to the farm so I can come over and change this to ninety percent and save that and it automatically switches ten percent to the non farm well one nice feature of this program is you can put all your crops and all your livestock on inventory when you sell it you can reduce your inventory so let’s do a deposit and click on new and let’s say I sold some livestock to farmers livestock for twenty five hundred dollars and will tab down to the amount and here I sold some beef calves so we’ll put in beef calf sales account and let’s say I actually sold twenty six hundred so when we save that we have a 100 remaining that I want to want to expense so we’ll put in miscellaneous beef expense for $100 and you could put that into trucking save that so now my mountain remaining is at zero I sold $2,600 expensed 100 deposited 2500 and saved that and if you remember when we were talking about account types this beef calf sales account has a type of livestock so it puts a livestock tab up here now if I was selling a crop like corn or wheat it would put a crop tab up here because it has to be handled differently so now I can click on this livestock tab and I want to reduce my livestock inventory so I can select my beef beef calf inventory account and I put in a memo ticket number of the sale tab down the quantity and put in the quantity sold five of them for twenty six hundred it gives me a price per head and come over the total weight and put in the total weight say three thousand pounds so it gives me a weight per head a price per pound reduced my inventory and updated my balance sheet and you notice it also updated my checkbook balance in the register about save that and we have one more transaction I want to look at here and that’s we’re going to going to purchase a new tractor from John Deere and we’re going to write a check for $3,000 for a down payment and then we select our machinery and equipment purchase account and the total retail price of the tractor was 40,000 we’ll save that now we have a remainder of 37,000 and we have a trade-in so I’m going to select the machinery and equipment sales account and the trade-in was 17,000 so we will save that and now we have an amount remaining of 20,000 which is going to be the amount of the loan that we’re going to borrow money for on this tractor so we’ll select borrowed money account and $20,000 save that and now my amount remaining is at zero and it opens up automatically opens up the liability account so I can select my tractor tractor loan that I’m going to apply the $20,000 to and I save that and then I save this transaction and it puts the $3,000 into my check register and because this machinery and equipment purchase is a capital purchase type of account I want to put that tractor on inventory so I select the capital purchase account and ad and then I will come down and select tractor loan here at 14 there’s one in 1430 so we’ll put that tractor on inventory of $40,000 in my asset account and save that and then

we go back to checking and we did all that in all in the same transaction bought the tractor did a down payment had a trade-in borrowed money put it into the liability account and put the tractor in our asset inventory account next we’ll do a payroll transaction and we’ll date this one 31st to March and the employee will put an employee’s name in here which is John Doe and we’ll leave the dollar amount blank because that’s going to be calculated and then it asked if it’s a regular checker in advance so just before this I’ve already done in advance and now we’ll do a regular check so it remembered the 200 dollar advance and the employees wages is $15 an hour however you couldn’t come over here to this button and update the employees Wade’s off on to give him a raise 16 dollars an hour it’ll let you do that and this is your percentages of FICA and Medicare and a place for the Social Security number and exemptions the address so it goes on the w-2 save that so our total hours worked here’s reading putting the total hours worked he worked a 5 hours and 5 hours overtime so all the deductions are taken care of automatically and the gross wages their 1480 and the deductions and it calculates the net check of a thousand sixty-three so when we say that then it places that net wages in this paycheck and we’ll save that next we’ll do borrowed money and I’m going to borrow it from Farm Credit Services for 75 thousand and we come down below and we just type Bo for borrowed money and save that and then it opens up my liability accounts and I can type in Opie for my operating loan and save that and then next we’ll do principal payment on that loan so we’re going to write a check to make a loan payment new and we’ll change the date here a little bit and we made the loan payment to Farm Credit Services for ten thousand dollars and some of its interest in some of its principal so we’ll type of P our principal payment eight thousand dollars save that and I want to reduce my loan so I’ll put in our operating loan and they owed 129,000 so I just reduced it by eight thousand and save that and I have 2000 remaining which is interest so we’ll add interest paid two thousand dollars and save that and it opens up my liability account and I want it to be associated with op operating loan so we’ll save that and that’s all there is to doing borrowed money and a loan payment and splitting interest in principal we get a lot of compliments on our reports transaction register reports is basically your check like your check register showing shown here report by count that’s where you can filter out a single account you could come down to income or Spence account and say you want to look up just your chemical you can put a checkmark on that or you can select all and I put the checkmark on all of them and generate a report you also have the option to filtering it out by a certain vendor if you want to look up everything you bought its NX or a certain by a certain vendor and this is your report so you can scroll up and down through your report and look at your different

expense accounts you can also zoom in our old version could only zoom in and zoom out and this one is more compliant with all the new display adapters and monitors on the market today so you have twenty three levels of zoom so you won’t have trouble reading it no matter what computer or monitor that you have we also have report by group accounts income and expense reports and here we have two checking accounts of personal account in a farm account and inevitably you’re going to be writing farm expenses out of the personal account and personal out of the farm account that just happens but in this program it really doesn’t matter because you can select just the farm and it’s going to filter out just your farm income and just your farm expenses out of those two checkbooks we’ll do a monthly statement or a statement here and here’s all my farm income and all my farm expenses from those two checking accounts also you can get a month to date year to date report or you can look at it monthly and it shows you what you did each month out of the year also cashflow you can do a cash flow report you can also do a cash flow plan err and do a plan versus actual do your budgeting tax reports here we can do we can print w-2s 940 ones 943 s for payroll and you can do a schedule out for a detailed schedule F and also this is where you print your 1099 s a detailed schedule F and you can owe this form is not available for the year 2009 let’s do a detailed schedule F and generate the report and we need to select the checkbook and here’s your schedule F line items showing you what the dollar amounts and a detail listing of everything for each line item on your schedule F also print your chart of accounts payroll register standard payroll register you can select the multiple employees and it shows their date regular hours overtime hours gross although deductions standard payroll register Ledger reports loan activity tracks all your loans all your interest in principle so you could select operating loan or tractor loan generate the report and here’s all your principal amount interest paid interest accrued borrowed money and on each one of your loans another report is a balance sheet it does a balance sheet financial statement and net worth we’ll take a look at the balance sheet you can do a beginning of year and current year or current year it has to balance sheets and you generate the report and it generates it for any range of dates that you’ve selected gives you a complete balance sheet showing all your current assets all your quantities are green and the band cost and market value all of your livestock quantities of livestock cost and market value your intermediate assets is primarily your machinery and long term assets as buildings and land we can go to the next page and that will show your current intermediate and long term liabilities and then you get cost Center reports generated report and you shows each piece of equipment for equipment costing all the repairs that were done on each piece of equipment it was an enterprise then it would show all your income and expense and give you a P&L by cost Center

what we have showed you so far is included in the light and plus all three of these the light plus and pro includes your farm accounting check writing inventory crop livestock or dairy production and sales that’s the same in all three the plus would add to that the payroll depreciation was removed from the program it was in version 7 it is not add at this point in version 8 however we have replaced that with cost centers and we have enterprising and fin fin PAC export utility in the plus and the pro would include all that including the crop and field manager so we haven’t showed you the crop and field manager at this point so we’ll take a look at that and give you a brief idea how that works we’ll go to modules and come down to crop and field manager here you can go to edit farms and fields and this is where you set up all your farms and all your fields you can add a new farm and then over here you can add all the fields within a farm if you would like to add a new field you could put in the legal description the field ID tillage FSA landlord field acres crop acres irrigation insurance own share rent cash rent single or double crop or pasture and here you can set up your pastures and include in calculate the AUM s per month on each pasture the only required inputs here is a field ID and the crop acres everything blue is a required field the rest of them are not required so once you have all your farms and fields set up then the only other thing for getting set up is to go to edit and pick lists and a lot of them already come set up crops it includes all the different crops that are available and can add edit and delete and customize them to fit your needs so you can have it delete all the ones that you know you’re never going to raise and just have the crops that you raise and on that pick list the purchase this pick list is to save you a lot of time in typing there’s very little typing involved everything is picked off a pick list it makes it very fast for entering your data and doing your activity on your crop and field records these pick lists include crop types planning practice seed treatments you can enter all your fertilizers application methods it comes preset with all the known weeds herbicides insects diseases insecticide diseases crops conditions crop stages you can come over here and tailor it to fit your farm operation by putting in all your tractors all your pull equipment the names of the operators that operate your equipment elevators that you sell grain to and tailor it to fit your farm but this is a tremendous advantage in entering data and especially taking a PDA out in the field and putting it in a handheld there’s very little typing involved you just pick everything off the list about the only typing they would be needed us to put in quantities or dollar amounts then after you have that set up you can begin entering your your data you can select a farm you can select a single field or multiple fields and do your seed planting seed treatment fertilizer application fertilizer batch herbicide and SEC decide fungicide tank mix you can set up a recipe er of chemicals in a tank mix field work custom work scouting soil test and crop production is where you can put in your harvest records and this is your input screens and then for a report you can get crop planning production sales reports field work reports chemical reports fertilizer soil test reports acreage scouting reports five-year comparisons complete crop and field analysis and you can get that report by farm or by field or by crop and a landlord report in tools you can have a calculator or you can you can calculate Bend volumes or metric conversions Bend volumes you can put in whether it’s square round conical

pile triangular pile length width height subtract the diet drying tube put in dockage select which crop it is you have in the band and it will calculate the total cubic feet gross bushels and net bushels in the bin so that pretty much concludes a brief overview of the crop and field manager in the next couple of weeks here we will be adding the program into a handheld computer will you be able to take that out into the field and enter your data and then bring it back in import it into your desktop and remember the easy farm comes with a excellent training manual that steps you through detail step by step instructions how to handle all the different transactions you get into on the farm and also remember that it comes with a 90-day money-back guarantee and a 1-800 number for free tech support and our tech support is available from November 1st till April 15th you also can call on evenings and weekends that tech reps take turns rotating our 800 number to a cell phone so you can have support on evenings and weekends and remember the 90-day money-back guarantee so you can try the program for 90 days if you’re not satisfied return it for a full refund